Updated Final Privacy Policy

Last Updated: January 2026

1. Introduction

Sunset Acres Clermont (“we,” “us,” “our,” or “Company”) operates the website SunsetAcresClermont.com (the “Website”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Website and utilize our property rental and related services.

By accessing our Website or submitting booking information, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Website.

2. Information We Collect
2.1 Information You Provide Directly

We collect information that you voluntarily provide to us, including:

Booking Information (name, contact details, dates of stay, number of guests, payment details)

Occasion/Event Information

Account Information (if you create an account)

Special Requests (dietary, accessibility, accommodations)

Communication Content (emails, messages, feedback)

We may process accessibility-related information solely to fulfill specific accommodation needs and only with your consent.

2.2 Information Collected Automatically

When you browse our Website, we may automatically collect information such as:

IP address and device identifiers

Browser type and operating system

Pages viewed and time spent

Referral source

Geographic region (general)

Cookies and tracking technologies

2.3 Payment Information

Payments are processed by third-party payment processors. We do not store complete credit card details. All transactions are encrypted and processed in compliance with PCI standards.

3. How We Use Your Information

We use personal information for purposes such as:

Managing bookings and reservations

Processing payments

Communicating confirmations and updates

Responding to inquiries and support

Personalizing your experience

Improving Website performance and services

Analytics and traffic insights

Marketing communications (with consent)

Preventing fraud and unauthorized access

Legal compliance and business operations

4. How We Share Your Information
4.1 Third-Party Service Providers

We may share information with service providers that support our business, including:

Payment processors

Web hosting & infrastructure providers

Email and communication providers

Customer support platforms

Analytics and marketing providers

If we utilize property-related vendors (e.g., event coordination, hospitality support, wireless networks, or smart lock systems), information may be shared to support those operations.

4.2 Legal Requirements

We may disclose information if required to:

Comply with applicable laws or legal processes

Protect rights, security, or property

Prevent fraud or illegal activity

Enforce our Terms

4.3 Business Transfers

If we undergo a merger, acquisition, sale, or bankruptcy, personal information may be transferred. We will notify users of material changes.

4.4 With Your Consent

We may share information for specific purposes with your explicit consent.

5. Cookies & Tracking Technologies

We use cookies and similar technologies to operate and enhance our Website.

Types of cookies include:

Essential Cookies

Performance Cookies

Functional Cookies

Marketing Cookies

You may manage cookies through browser settings or opt-out tools. Disabling cookies may affect Website functionality.

6. Data Security

We use administrative, technical, and physical safeguards to protect personal information, including:

SSL/TLS encryption

PCI-compliant payment processing

Restricted data access

Security assessments and monitoring

No system is completely secure. To the extent permitted by law, we cannot guarantee absolute security.

7. Your Rights and Choices
7.1 Access & Correction

You may request access, updates, or deletion of your personal information.

7.2 Marketing Preferences

You may unsubscribe from marketing communications at any time.

7.3 Tracking & Cookies

Users may opt out via browser settings or industry tools such as:

Digital Advertising Alliance (DAA)

Network Advertising Initiative (NAI)

7.4 Do Not Track

We currently do not respond to DNT signals due to lack of industry standards.

8. Data Retention

We retain personal information as necessary for:

Bookings & accommodations

Legal & tax requirements (generally 7+ years)

Safety and fraud prevention

Dispute resolution

Marketing (until opt-out)

If deletion is requested, we may retain certain data where legally required.

9. Third-Party Links & Services

Our Website may link to third-party sites. We are not responsible for their privacy practices. We encourage reviewing their policies before sharing personal information.

10. Children’s Privacy

Our Website and services are intended for individuals age 18 and older. We do not knowingly collect information from minors. If discovered, such information will be deleted.

11. International Data Transfers

Personal information may be transferred to other countries. Where transfers occur, we apply safeguards such as standard contractual clauses or equivalent mechanisms.

12. California Privacy Rights (CCPA)

If you are a California resident, you may have rights including:

Right to know

Right to delete

Right to opt out of sale or sharing

Right to non-discrimination

We do not sell personal information as defined under the CCPA.

Requests may be submitted at privacy@sunsetacresclermont.com
.

13. European Data Protection Rights (GDPR)

If located in the EU/EEA/UK, you may have rights including:

Access

Rectification

Erasure

Restriction

Portability

Objection

Automated decision-making protections

Requests may be submitted at privacy@sunsetacresclermont.com
.

14. Changes to This Privacy Policy

We may update this policy periodically. Updated versions will include a revised “Last Updated” date. Continued use of the Website indicates acceptance of changes.

15. Contact Us

For questions, concerns, or rights requests, contact us:

Email: privacy@sunsetacresclermont.com

Phone: (optional)
Mailing Address:
Sunset Acres Clermont
[Insert Address]
Clermont, FL [ZIP]
United States